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The Embassy is recruiting a PA/secretary for the Embassy’s Administration Team

We are looking for a colleague with an administrative background or higher education, structured and with excellent planning and organizational skills.

Position: PA/secretary
Type of employment: 40 hours/week on a local contract
Starting date: As soon as possible
Location: Danish Embassy in Vienna, Führichgasse 6, 1010 Wien
Deadline for application: 15 November 2018

Main tasks and responsibilities include:

  • PA to the ambassador. Administrative assistance to the Embassy’s management
  • Planning and support related to the ambassador’s/Embassy’s events
  • Support and organization related to delegation visits
  • Tasks related to protocol, correspondence with Austrian authorities etc.

We are looking for a colleague with the following qualifications:

  • Administrative background or higher education
  • A minimum of 5 years of working experience
  • Structured and with excellent planning and organizational skills
  • Responsible and with a high level of precision in the execution of tasks
  • Flexible, solution-oriented, proactive
  • Team player and a service-oriented approach to cooperation with colleagues
  • Able to represent the Embassy in a professional manner with relation to external partners
  • Excellent command of German and English both oral and written. Proficiency in Danish is not a requirement, but will be considered an advantage
  • IT proficiency and solid experience with the Microsoft Office package
  • We offer
    An exciting and dynamic work environment with a wide range of diverse tasks
  • Great opportunities for further development of your professional and personal competences
  • Good colleagues, informal working environment. Large degree of independence in the execution of tasks
  • Employment conditions
    The position is 40 hours/week including paid lunch break. Local contract based on relevant legally binding labour market rules of Austria
  • You will be entitled to 5 weeks of paid holiday per year
  • Your salary will reflect your qualifications, relevant experience and proven work-related results

Application and recruitment process
To apply for the position, please send your application (cover letter, CV, proof of relevant education, recommendations and 2-3 references) in English/German/Scandinavian languages to Deputy Head of Mission, Mads Weck Hansen ( marked ‘Application, PA /secretary’ no later than 15 November 2018.

The Embassy attaches great importance to equal opportunities for all and therefore welcomes applications from all qualified persons regardless of race, sex, religion, age or disability.

Selected candidates will be invited for interviews – expected to take place in November 2018.

The chosen candidate must present a “No Criminal Record” and pass security clearance by the Danish authorities prior to appointment.

For any questions regarding the position, please contact Deputy Head of Mission, Mads Weck Hansen +43 (0) 1 512 7904 ext. 30.

About us
The Danish Embassy and Permanent Mission is part of the Danish Foreign Service. The representation covers Austria, Slovenia, Slovakia, Kosovo and Albania as well as the OSCE and UN organizations with seat in Vienna.

For more information about the Embassy, see